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It is much like the modified block style except that each paragraph is indented instead of left justified.
Keep in mind that different organizations have different format requirements for their professional communication.
This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.
The sender's address usually is included in letterhead.
If you do not have the person's name, do some research by calling the company or speaking with employees from the company.
Include a personal title such as Ms., Mrs., Mr., or Dr.
The most common layout of a business letter is known as block format.
In the first paragraph, consider a friendly opening and then a statement of the main point.
If there is a possibility that the person to whom you are writing is a Dr. Usually, people will not mind being addressed by a higher title than they actually possess. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:).
In all other cases, however, use the personal title and last/family name followed by a colon. If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name.
If you are not using letterhead, include the sender's address at the top of the letter one line above the date.
Do not write the sender's name or title, as it is included in the letter's closing.If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures one line below the closing.